Oil Record Book, Part I - Machinery space operations (All Ships)
The
following pages of this section show a comprehensive list of items of machinery
space operations which are, when appropriate, to be recorded in the Oil Record
Book Part I in accordance with regulation 17 of Annex I of the International
Convention for the Prevention of Pollution from Ships, 1973, as modified by the
Protocol of 1978 relating thereto (MARPOL 73/78). The items have been grouped
into operational sections, each of which is denoted by a letter Code.
When
making entries in the Oil Record Book Part I, the date, operational Code and
item number shall be inserted in the appropriate Columns and the required
particulars shall be recorded chronologically in the blank spaces.
Each
completed operation shall be signed for and dated by the officer or officers in
charge. The master of the Ship shall sign each completed page.
The
Oil Record Book Part I contains many references to oil quantity. The limited
accuracy of tank Measurement devices, temperature variations and clingage will
affect the accuracy of these readings. The entries in the Oil Record Book Part
I should be considered accordingly.
In
the event of accidental or other exceptional discharge of oil statement shall
be made in the Oil Record Book Part I of the circumstances of, and the reasons
for, the discharge.
Any
failure of the oil filtering equipment shall be noted in the Oil Record Book
Part I.
The
entries in the Oil Record Book Part I, for ships holding an IOPP Certificate,
shall be in English.
The
Oil Record Book Part I shall be kept in such a place as to be readily available
for inspection at all reasonable times and, except in the case of unmanned
ships under tow, shall be kept on board the ship. It shall be preserved for a
period of three years after the last entry has been made.
The
competent authority of the Government of a Party to the Convention may inspect
the Oil Record Book Part I on board any ship to which this Annex applies while
the ship is in its port or offshore terminals and may make a copy of any entry
in that book and may require the master of the ship to certify that the copy is
a true copy of such entry. Any copy so made which has been certified by the
master of the ship as a true copy of an entry in the Oil Record Book Part I
shall be made admissible in any juridical proceedings as evidence of the facts
stated in the entry. The inspection of an Oil Record Book Part I and the taking
of a certified copy by the competent authority under this paragraph shall be
performed as expeditiously as possible without causing the ship to be unduly
delayed.
LIST
OF ITEMS TO BE RECORDED
(A) BALLASTING OR CLEANING OF OIL FUEL
TANKS
1. Identity of tank(s) ballasted.
2. Whether cleaned since they last contained oil and, if not,
type of oil previously carried.
3. Cleaning process:
.1 position of ship and time at the start and completion of
cleaning;
.2 identify tank(s) in which one or another method has been employed (rinsing through, steaming, cleaning with chemicals; type and quantity of chemicals used, in m3);
.2 identify tank(s) in which one or another method has been employed (rinsing through, steaming, cleaning with chemicals; type and quantity of chemicals used, in m3);
.3 identity of tank(s) into which cleaning water was transferred
and the quantity in m3.
4. Ballasting:
.1 position of ship and time at start and end of ballasting;
.2 quantity of ballast if tanks are not cleaned, in m3.
(B) DISCHARGE OF DIRTY BALLAST OR
CLEANING WATER FROM OIL FUEL TANKS REFERRED TO UNDER SECTION (A)
5. Identity of tank(s).
6. Position of ship at start of discharge.
7. Position of ship on completion of discharge.
8. Ship’s speed(s) during discharge.
9. Method of discharge:
.1 Through 15 ppm equipment;
.2 To reception facilities.
10. Quantity discharged, in m3.
(C) COLLECTION, TRANSFER AND DISPOSAL
OF OIL RESIDUES (SLUDGE)
11. Collection of oil residues (sludge).
Quantities of oil residues (sludge) retained on
board. The quantity should be recorded
weekly[1]:
(This means that the quantity must be recorded once a week even if the voyage
lasts more than one week.)
.1 identity of tank(s)
.2.... capacity of tank(s)........................................................... m3
.3.... total quantity of retention........... ...................................... m3
.4.... quantity of residue collected by manual
operation.... ........ m3
(Operator initiated manual collections where oil
residue (sludge) is transferred into the oil residue (sludge) holding tank(s).)
12. Methods of transfer or disposal of oil residues (sludge).
State quantity of oil residues (sludge) transferred
or disposed of, the tank(s) emptied and the quantity of contents retained, in m3:
.1 to reception facilities (identify port)[2];
.2 to another (other) tank(s) (indicate tank(s) and the total
content of tank(s));
.3 incinerated (indicate total time of operation);
.4 other method (state which).
(D) NON-AUTOMATIC STARTING OF DISCHARGE
OVERBOARD, TRANSFER OR DISPOSAL OTHERWISE OF BILGE WATER WHICH HAS ACCUMULATED
IN MACHINERY SPACES
13. Quantity discharged, transferred or disposed of, in m3.[3]
14. Time of discharge, transfer or disposal (start and stop).
15. Method of discharge, transfer, or disposal:
.1 through 15 ppm equipment (state position at start and end);
.2 to reception facilities (identify port)2;
.3 to slop tank or holding tank or other tank(s) (indicate tank(s);
state quantity retained in tank(s), in m3).
(E) AUTOMATIC STARTING OF DISCHARGE
OVERBOARD, TRANSFER OR DISPOSAL OTHERWISE OF BILGE WATER WHICH HAS ACCUMULATED
IN MACHINERY SPACES
16. Time and position of ship at which the system has been put into
automatic mode of operation for discharge overboard, through 15 ppm equipment.
17. Time when the system has been put into automatic mode of
operation for transfer of bilge water to holding tank (identify tank).
18. Time when the system has been put into manual operation.
(F) CONDITION OF THE OIL FILTERING
EQUIPMENT
19. Time of system failure.[4]
20. Time when system has been made operational.
21. Reasons for failure.
(G) ACCIDENTAL OR OTHER EXCEPTIONAL
DISCHARGES OF OIL
22. Time of occurrence.
23. Place or position of ship at time of occurrence.
24. Approximate quantity and type of oil.
25. Circumstances of discharge or escape, the reasons therefore
and general remarks.
(H) BUNKERING
OF FUEL OR BULK LUBRICATING OIL
26. Bunkering:
.1 Place of bunkering.
.2 Time of bunkering.
.3 Type and quantity of fuel oil and identity of tank(s) (state
quantity added, in tonnes and total content of tank(s)).
.4 Type and quantity of lubricating oil and identity of tank(s)
(state quantity added, in tonnes and total content of tank(s)).
(I) ADDITIONAL OPERATIONAL PROCEDURES
AND GENERAL REMARKS
[1] Only those tanks listed in item 3.1 of form A
and B of the Supplement in the IOPP Certificate used for oil residues (sludge).
[2] The ship’s masters
should obtain from the operator of the reception facilities, which include
barges and tank trucks, a receipt or certificate detailing the quantity of tank
washings, dirty ballast, residues or oily mixtures transferred, together with
the time and date of the transfer. This
receipt or certificate, if attached to the Oil Record Book Part I, may aid the
master of the ship in proving that the ship was not involved in an alleged
pollution incident. The receipt or
certificate should be kept together with the Oil Record Book Part I.
[3] In case of discharge or disposal of bilge
water from holding tank(s), state identity and capacity of holding tank(s) and
quantity retained in holding tank.
[4] The condition of the oil filtering equipment
covers also the alarm and automatic stopping devices, if applicable.
Oil Record Book, Part II -
Cargo/ballast operations (Oil Tankers)
The
following pages of this section show a comprehensive list of items of cargo and
ballast operations which are, when appropriate, to be recorded in the Oil
Record Book Part II in accordance with regulation 36 of Annex I of the
International Convention for the Prevention of Pollution from Ships, 1973, as
modified by the Protocol of 1978 relating thereto (MARPOL 73/78). The items
have been grouped into operational section, each of which is denoted by a code
letter.
When
making entries in the Oil Record Book Part II, the date, operational code and
item number shall be inserted in the appropriate columns and the required
particulars shall be recorded chronologically in the blank spaces.
Each
completed operation shall be signed for and dated by the officer or officers in
charge. Each completed page shall be countersigned by the master of the ship.
In
respect of the oil tankers engaged in specific trades in accordance with
regulation 2.5 of Annex I of MARPOL 73/78, appropriate entry in the Oil Record
Book Part II shall be endorsed by the competent port State authority.*
The
Oil Record Book Part II contains many references to oil quantity. The limited
accuracy of tank Measurement devices, temperature variations and clingage will
affect the accuracy of these readings. The entries in the Oil Record Book Part II
should be considered accordingly.
In
the event of accidental or other exceptional discharge of oil a statement shall
be made in the Oil Record Book Part II of the circumstances of, and the reasons
for, the discharge.
Any
failure of the oil discharge monitoring and control system shall be noted in
the Oil Record Book Part II.
The
entries in the Oil Record Book Part II, for ships holding an IOPP Certificate,
shall be in English.
The
Oil Record Book Part II shall be kept in such a place as to be readily
available for inspection at all reasonable times and, except in the case of
unmanned Ships under tow, shall be kept on board the Ship. It shall be
preserved for a period of three years after the last entry has been made.
The
competent authority of the Government of a Party to the Convention may inspect
the Oil Record Book Part II on board any Ship to which this Annex applies while
the Ship is in its port or offshore terminals and may make a copy of any entry
in that book and may require the master of the Ship to certify that the copy is
a true copy of such entry. Any copy so made which has been certified by the
master of the Ship as a true copy of an entry in the Oil Record Book Part II
shall be made admissible in any juridical proceedings as evidence of the facts
stated in the entry. The inspection of an Oil Record Book Part II and taking of
a certified copy by the competent authority under this paragraph shall be
performed as expeditiously as possible without causing the ship to be unduly
delayed.
* This sentence should only be inserted for the Oil
Record Book of a tanker engaged in a specific trade.
LIST
OF ITEMS TO BE RECORDED
(A) LOADING OF OIL CARGO
1. Place of loading.
2. Type of oil loaded and identity of tank(s).
3. Total quantity of oil loaded (state quantity added, in m3
at 15°C and the total content of tank(s) , in m3).
(B) INTERNAL TRANSFER OF OIL CARGO
DURING VOYAGE
4. Identity of tank(s):
.1 from:
.2 to: (state quantity transferred and total quantity of tank(s) ,
in m3)
5. Was (were) the tank(s) in 4.1 emptied? (If not, state quantity retained, in m3.)
(C) UNLOADING OF OIL CARGO
6. Place of unloading.
7. Identity of tank(s) unloading.
8. Was (were) the tank(s) emptied? (If not, state. quantity
retained, in m3.)
(D) CRUDE OIL WASHING (COW TANKERS
ONLY)
(To be completed for each tank being crude oil
washed)
9. Port where crude oil washing was carried out or ship’s
position if carried out between two discharge ports.
10. Identity of tank(s) washed.1
11. Number of machines in use.
12. Time of start of washing.
13. Washing pattern employed.2
14. Washing line pressure.
15. Time washing was completed or stopped.
16. State method of establishing that tank(s) was (were) dry.
17. Remarks.3
(E) BALLASTING OF CARGO TANKS
18. Position of ship at start and end of ballasting.
19. Ballasting process:
.1 identity of tank(s) ballasted;
.2 time of start and end; and
.3 quantity of ballast received. Indicate total quantity of ballast
for each tank involved in the operation,
in m3.
in m3.
(F) BALLASTING OF DEDICATED CLEAN
BALLAST TANKS (CBT TANKERS ONLY)
20. Identity of tank(s) ballasted.
21. Position of ship when water intended for flushing, or port
ballast was taken to dedicated clean ballast tank(s).
22. Position of ship when pump(s) and lines were flushed to slop
tank.
23. Quantity of the oily water which, after line flushing, is
transferred to the slop tank(s) or cargo tank(s) in which slop is preliminarily
stored (identify tank(s)). State the total quantity, in m3.
24. Position of ship when additional ballast water was taken to
dedicated clean ballast tank(s).
25. Time and position of ship when valves separating the dedicated
clean ballast tanks from cargo and stripping lines were closed.
26. Quantity of clean ballast taken on board, in m3.
(G) CLEANING OF CARGO TANKS
27. Identity of tank(s) cleaned.
28. Port or ship’s position.
29. Duration of cleaning.
30. Method of cleaning.4
1 When an individual tank has
more machines than can be operated simultaneously, as described in the
Operations and Equipment Manual, then the section being crude oil washed should
be identified, e.g. No. 2 center, forward section.
2 In accordance with the
Operations and Equipment Manual, enter whether single-stage or multi-stage
method of washing in employed. If
multistage method is used, give the vertical arc covered by the machines and
the number of times that arc is covered for that particular stage of the
program.
3 If the programs given in the
Operations and Equipment Manual are not followed, then the reasons must be
given under Remarks.
4 Hand-hosing, machine washing
and/or chemical cleaning. Where
chemically cleaned, the chemical concerned and amount used should be stated.
(G) CLEANING OF CARGO TANKS (continued)
31. Tank washings transferred to:
.1 reception facilities (state port and quantity, in m3)5;
and
.2 slop tank(s) or cargo tank(s) designated as slop tank(s)
(identify tank(s); state quantity transferred and total quantity, in m3).
(H) DISCHARGE OF DIRTY BALLAST
32. Identity of tank(s).
33. Time and position of ship at start of discharge into the sea.
34. Time and position of ship on completion of discharge into the
sea.
35. Quantity discharged into the sea, in m3.
36. Ship’s speed(s) during discharge.
37. Was the discharge monitoring and control system in operation
during the discharge?
38. Was a regular check kept on the effluent and the surface of the
water in the locality of the discharge?
39. Quantity of oily water transferred to slop tank(s) (identify
slop tank(s). State total quantity, in m3.
40. Discharged to shore reception facilities (identify port and
quantity involved, in m3).5
(I) DISCHARGE OF WATER FROM SLOP TANKS
INTO THE SEA
41. Identity of slop tanks.
42. Time of settling from last entry of residues, or
43. Time of settling from last discharge.
44. Time and position of ship at start of discharge.
45. Ullage of total contents at start of discharge.
46. Ullage of oil/water interface at start of discharge.
47. Bulk quantity discharged, in m3 and rate of
discharge, in m3/hour.
48. Final quantity discharged in m3 and rate of
discharge, in m3/hour.
49. Time and position of ship on completion of discharge.
50. Was the discharge monitoring and control system in operation
during the discharge?
51. Ullage of oil/water interface on completion of discharge, in
metres.
52. Ship’s speed(s) during discharge.
53. Was a regular check kept on the effluent and the surface of the
water in the locality of the discharge?
54. Confirm that all applicable valves in the ship’s piping system
have been closed on completion of discharge from the slop tanks.
(J) COLLECTION, TRANSFER AND DISPOSAL
OF RESIDUES AND OILY MIXTURES NOT OTHERWISE DEALT WITH
55. Identity of tank(s).
56. Quantity, transferred or disposed of from each tank.
(State the quantity retained, in m3.)
57. Method of transfer or disposal:
.1 disposal to reception facilities (identify port and quantity
involved)5;
.2 mixed with cargo (state quantity);
.3 transferred to or from (an)other tank(s) including transfer from
machinery space oil residue (sludge) and oily bilge water tanks (identify
tank(s); state quantity transferred and total quantity in tank(s), in m3);
and
.4 other method (state which); state quantity disposed of, in m3.
(K) DISCHARGE OF CLEAN BALLAST
CONTAINED IN CARGO TANKS
58. Position of ship at start of discharge of clean ballast.
59. Identity of tank(s) discharged.
60. Was (were) the tank(s) empty on completion?
61. Position of ship on completion if different from 58.
62. Was a regular check kept on the effluent and the surface of the
water in the locality of the discharge?
(L) DISCHARGE OF BALLAST FROM DEDICATED
CLEAN BALLAST TANKS (CBT TANKERS ONLY)
63. Identity of tank(s) discharged.
64. Time and position of ship at start of discharge of clean
ballast into the sea.
65. Time and position of ship on completion of discharge into the
sea.
66. Quantity discharged, in m3:
.1 into the sea; or
.2 to reception facility (identify port).5
67. Was there any indication of oil contamination of the ballast
water before or during discharge into the sea?
5 Ships’ masters should obtain
from the operator of the reception facilities, which includes barges and tank
trucks, a receipt or certificate, detailing the quantity of tank washings,
dirty ballast, residues or oily mixtures transferred, together with the time
and date of the transfer. This receipt
or certificate, if attached to the Oil Record Book Part II, may aid the master
of the ship in proving that his ship was not involved in an alleged pollution
incident. The receipt or certificate
should be kept together with the Oil Record Book Part II.
(L) DISCHARGE OF BALLAST FROM DEDICATED
CLEAN BALLAST TANKS (CBT TANKERS ONLY) (continued)
68. Was the discharge monitored by an oil content meter?
69. Time and position of ship when valves separating dedicated
clean ballast tanks from the cargo and stripping lines were closed on
completion of deballasting.
(M) CONDITION OF OIL DISCHARGE
MONITORING AND CONTROL SYSTEM
70. Time of system failure.
71. Time when system has been
made operational.
72. Reasons for failure.
(N) ACCIDENTAL OR OTHER EXCEPTIONAL
DISCHARGES OF OIL
73. Time of occurrence.
74. Port or ship’s position at time of occurrence.
75. Approximate quantity, in m3 and type of oil.
76. Circumstances of discharge or escape, the reasons therefore and
general remarks.
(O) ADDITIONAL OPERATIONAL PROCEDURES
AND GENERAL REMARKS
TANKERS ENGAGED IN SPECIFIC TRADES
(P) LOADING OF BALLAST WATER
77. Identity of tank(s) ballasted.
78. Position of ship when ballasted.
79. Total quantity of ballast loaded in cubic metres.
80. Remarks.
(Q) RE-ALLOCATION BALLAST WATER WITHIN
THE SHIP
81. Reasons for reallocation.
(R) BALLAST WATER DISCHARGE TO
RECEPTION FACILITY
82. Port(s) where ballast water was discharged.
83. Name or designation of reception facility.
84. Total quantity of ballast water discharged in cubic metres.
85. Date, signature and stamp of port authority official.
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